The Monitoring and Evaluation (M&E) Officer leads the design and implementation of a monitoring and evaluation framework in accordance with the organisation’s policies, strategies, and available resources. The M&E Officer is responsible for data collection, analysis, and learning activities to help ensure accountability and efficiency for all programs and projects. The M&E Officer provides technical field support to the Program Unit, working closely with the Head of Program Development and local program teams to assess field conditions, support capacity-building initiatives, and facilitate the collection of quality data. The M&E Officer also supports the Fundraising Development Unit (FDU), and may be assigned to one or more specific grants or projects within a program. Additionally, the M&E Officer works with other colleagues, as need be, on grants writing and set up, follow up of program expenses and indicators, implementation of processes, standard operating procedures and any other tasks assigned by management.


National Association SOS Children's Villages South Africa
Location National Office, Woodmead
Functional Area Program Unit
Job Title Monitoring and Evaluation Officer


Co-operation and Reporting Relationships:
The Monitoring and Evaluation Officer will;
• Report directly to the Head of Program Development.
• Receive additional guidance and support from the SOS South Africa National Director and the Regional M & E Coordinator.
• Work in close cooperation with other colleagues, including relevant fundraising, financial and administrative staff.
• Represent the organisation at internal and external fora.
• Support the program locations in the implementation of the program database (PDB) and make sure that the quality of the information in the system is credible & reliable.
• Support the Fund Development Unit and the Program Directors in gathering information and reviewing donor reports to ensure high quality reports are submitted on time.
• Establish log frames, M&E  work plans, and targets during the drafting of donor project proposals as well as throughout project implementation
• Review and analyse quarterly reports with the Fund Development Unit and Program Unit to identify the causes of potential bottlenecks in project implementation and to enhance quality of reporting.

Key performance areas:
• Develop and implement an M&E strategy in alignment with the overall management strategy.
• Monitor, evaluate and analyse all program activities, and ensure accurate and timely reporting.
• Provide M&E support to the Program Unit.

Priority tasks and responsibilities:

Program Management Support
• Support all M&E initiatives for assigned Programs/projects including monitoring data quality, tracking the progress of activities, and contributing to staff capacity building initiatives as necessary.

System Development
• Create a framework and procedures for the monitoring and evaluation of program activities.
• Support the programs in defining and implementing the key project performance indicators (KPI) as well as monitoring them throughout the duration of the programs/projects.
• Propose strategies to increase data use and demand amongst program staff.
• Support program staff on ways to properly document, organize and capture program progress.
• Draft tools and their revisions as well as data collection procedures (e.g. logical framework, project performance tracking, indicators, data flow chart, M&E manuals)


Data Management and Analysis
• Keep abreast of developments in program changes and progress in order to advise and recommend tools and strategies to increase program performances and results.
• Suggest ways to facilitate data collection and the flow of data within Program teams.
• Identify strengths and weaknesses in existing data collection and management systems and propose solutions.
• Perform regular field visits to ensure the quality of data collected by Programs and to verify the accuracy of reported data.
• Analyse changes and patterns in KPI data and performance reports in order to support Program and FDU staff.
• Support the FDU to ensure that donor, partner, and Senior Management data queries are addressed in an accurate and timely manner.
• Lead on quarterly and annual organizational reviews; as well as Program evaluations

Professional Experience / Qualifications:
• Masters’ degree in any social science or development discipline preferable
• Minimum 3 years’ experience in monitoring and evaluation with at least 2 years with an international Non-profit organization
• Understanding of the current M&E trends and especially M&E systems in Non-profit organisations
• Charismatic personality with strong communication skills and result-oriented approach with outstanding skills in influencing, persuading and engaging staff and stakeholders
• Strong customer service mind-set combined with networking abilities, interpersonal skills and intercultural understanding
• Willingness to travel
• Excellent written and spoken English is essential. Fluency in other national languages of South Africa is an asset
• Applicants preferably South African citizens, or hold a valid South African work permit

CLOSING DATE:  12 May 2017
CONTACT NO: 011 234 8708

Only successful applicants will be contacted.